# The Turing Way - Core Staff delivery plan Meeting (7 September)

## Bi-weekly meetings (with Summer exceptions)

:::info
**Sessions in June & July:**
- Thursday 08 June - **[Meeting notes](https://hackmd.io/cR7dO1RvRNyVraIL005zXg)**
- Wednesday 28 June - **[Meeting notes](https://hackmd.io/IuFUjKgrTwaCooE8Zd1bIg)**
- Thursday 13 July - **[Meeting notes](https://hackmd.io/ZIxxwf67QoSuuvi0SElgNw)**
- Monday 7 August - **[Meeting notes](https://hackmd.io/PKaO_8d7Qo2pLhDEo3DzaA)**
- Thursday 7 September (13:00-14:30)

**Join Zoom Meeting**
https://turing-uk.zoom.us/j/99448423769?pwd=NkkzZ3JjL2J3R3BJRmFHcVFtWm45dz09

**Meeting ID**: 994 4842 3769
**Passcode**: 429581
:::

**Participants**
This call is joined by *The Turing Way* Core Staff:

* Kirstie Whitaker
* Malvika Sharan
* Anne Lee Steele
* Alexandra Araujo Alvarez
* Arielle Bennett (subject to her availability)

## To Review Pre-Meeting

- [Governance Discussion on Github](https://github.com/alan-turing-institute/the-turing-way/discussions/3215)
- [The Turing Way and The Turing Institute](https://hackmd.io/@KirstieJane/turing-way-turing-inst)
- [Theory and Practice of Working Groups](https://hackmd.io/@aleesteele/SyxRDBath)
- [TTW Three level of decision making](https://hackmd.io/p_VjibHcT2uvDK2FC7Dx8A?both) DRAFT
- Notes from previous meetings (links added at the top of this document)

## Check-in

- Alex
- Malvika (not able to join this time)
- Kirstie
- Anne
- Arielle (she's not able to join this time)

## Agenda

Review together the agenda and agree on priorities and timings.

:hourglass_flowing_sand: **Timing:** Total 90 min
---

[ Alexandra ]

| Duration | Activity |
| ---- | -------- |
| Start | 👋 Welcome |
| 05 mins | Check in |
| 30 mins | 1. Review and finish the agenda for TTW Core Team 3-month Check-in - 14 September 2023 (includes all the Governance documents previously shared with the community) |
| 20 mins | 2. Core Team Retirement plans
15 mins | 3. Call to build a steering and an advisory committee
15 min | 4. TTW Newsletter, Book Dash updates and fortnightly Book documentation
5 mins | Wrap up

### Format:
* Adheres to TTW Code of Conduct
* We will keep to time (Alex & Anne will keep us on track!)
* What we don't get done here, we'll move to the next meeting

---

**Parking lot for end of September:**

- Who applies for funding and how to do it (based on the experience with Liz)
- TTW Book documentation/updates - fortnightly (https://github.com/the-turing-way/the-turing-way/issues/3272)
- TTW Participation in conferences policy 2023/2024
- TTW Website and URL (https://github.com/the-turing-way/the-turing-way/issues/3266)
- Reviewing TTW Coworking Call (& use for governance)
- Review of last events of the year

---

## 1. Review the Agenda and Objectives of the Core team meeting (14 September 2023)

**What would you like to accomplish in the core team meeting?**:

- Provide a process of how we have listened to them and how we have actioned on their feedback
- Share the shift from core team to working groups --- > KW: how likely are we going to have something to introduce this topic
- Retiring core team should be up to people to decide how they want to retire
- Get feedback on the documentation that we have been creating
- Documentation for Code of Conduct

NOTES:
- Move the meeting to 28 September / check schedules
- Breakout rooms and discussion, listen and find out how to make them participate more. Put something in front of them, send it 5 days in advance. Echo of the last meeting.
- Be a bit more open about the spaces where they could int

Link to the Agenda: https://hackmd.io/XFILN1LITg6WNRsjRoP4Vg?both

Governance documents to review and share with the core team:
- [The Turing Way and The Alan Turing Institute](https://hackmd.io/@KirstieJane/turing-way-turing-inst)
- [Theory and Practice of Working groups](https://hackmd.io/@aleesteele/SyxRDBath)
- Core changes:
- Decision-making section
- Community charter: starting a template
- Storing notes, documentation, reporting -> should this be in a Github organisation
- Transparent processes for people including leadership -> things should immediately be externalised into a Github issue
- MS: If any decision is being made, where are you unable to make decisions
- [Three way decision making](https://hackmd.io/p_VjibHcT2uvDK2FC7Dx8A?both)
- Timeline with the changes, when is this happening, how is that looking? What is the process?
- The advisory and steering group are out and they are not a working group
- Working group for Institutional Partnerships
- (https://miro.com/app/board/uXjVMnA6G50=/?share_link_id=810801549803) -- > the arrow represent the chairs that join the leadership team

## 2. Core Team Retirement Plans

- Should we find a way to thank for their amazing contributions?
- A digital card that they could share with their networks/social media platforms.

Record of Github actions 2022-23: https://docs.google.com/spreadsheets/d/1GKiiMHI1WU--gfY4lOEaPowxEHPLlbfg3aS46NX97rQ/edit?usp=drive_link

## 3. Call to build a steering and advisory group

- Rebuilding a steering and an advisory committee
- with the community leaders/volunteers
- TPS staff who substantially contribute to TTW (lead on areas important for TTW - after the core team retirement)

Questions:
- who should lead this process and what is needed?
- What is the purpose of the steering and advisory group and how often should they meet?

## 4. TTW Newsletter, Book Dash and fortnightly Book documentation

### TTW Newsletter

- Propose changes in the Newsletter - From September onwards
- Who should prepare it and send it?
- Highlight some conversations from Slack where poeple engaged the most?

What is the main purpose of the newsletter?
- Inform the community of Turing Way news
- Conglomerate the community events and share useful materials
- Other

Notes:

-
-
-

### Book Dash status

- Number of applications received (Anne)
- Planning Committee status (Arielle) / https://github.com/the-turing-way/the-turing-way/pull/3285#pullrequestreview-1614823354
- Check issue and agree on next steps: https://github.com/alan-turing-institute/tps-project-management/issues/303

### Fortnightly Book Sprints (Anne & Ale)

-
-
-

General Notes