---
# System prepended metadata

title: RustFest 2020 - meeting 29
tags: [rustfest]

---

# RustFest 2020 - meeting 29

###### tags: `rustfest`

2020-07-06, 20:30 CEST


[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees
* Wouter
* Rafaela
* Stefan
* Jan-Erik
* Martijn

## Talking points

* Domain:
    * 2020.rustfest.eu
        * Jan-Erik takes care of the redirect
            * Will migrate the website tonight / this week
        * Building the thing
            * Alexander is busy currently
            * [name=?] 
            * Exchange Utrecht header
                * Family picture from previous RustFest
                * Globe
* CfP
    * Updates?
    * Leading: Wouter & Martijn
        * Wouter made some notes about the format
            * 2 workshop slots: 1st day - morning talks, afternoon workshops; 2st day - morning workshops, afternoon talks 
            * Shorter conf day program
            * [name=Wouter] Make a revised concrete schedule.
            * 9:30 intro, 9:45 start 3 talks, 11:15 short break, 11:30 2 talks, 12:30 break
            * 13:30 start 15:00 short 15min break, 16:45 end
            * Short talks (30 min) vs. long talk (1h)
                * Including Q&A
                * Used to be 15min and 45min
            * Dedicated time slot for digital socializing / recreative break?
            * Lightning talks as workshops
            * Check speakers time zone availabilities
            * 5 min breaks in between talks: polls, mini games, quiz, music?
                * Bring demos/brainstorm concepts
                * RustFest fan videos
                * Snake game
                * Former Rustfest cities timelapses
                * Live cat video's
            * Pre-select CfP crew
                * [name=Wouter] Make drive list and share [somewhere in here](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing)
                * Diverse selection group
                * Start brainstorming: people we want to invite
                * Draft e-mail we can send out
                * Meeting beforehand on Zoom to explain process
                * [name=Wouter] will make draft explaining CfP process / asking for submissions
    * Make two events for workshops and talks in the CfP app
    * Create talk format draft
        * Updates?
        * Announce speakers after RustConf (end of Aug)?
        * Open CfP during month of July
    * Reaching out to underrepresented people in the Rust community and motivate them to submit & take part in CfP
        * Contacts? 

* Format & Platform
    * Flaki presented [own format / suggestion](https://hackmd.io/APiWaAD1Q5WHV60teUunFQ?view)
        * Discuss
    * Jan-Erik had a meeting with a company that works for Suse, they are building own tool
        * Not suitable for talks
        * Maybe for workshops
        * Product not finished and that beautiful
    * Is the team running the whole thing meeting somewhere during the conf?

* Sponsorships
    * Responsibility
        * Jeske? [name=Rafaela] will reach out
        * Erik might help out, but not available that much anymore
        * Rafaela will be on holidays in September
        * Sponsors from RustFest.eu
        * Put all e-mails in CC:
        * Reach out to Mullvad, what would they expect from us?
        * Reach out to remote streaming companies?
            * Might be tricky if we are not using their tools
            * Have a streaming provider sponsor our stream?
    * Adapt sponsorship levels for RustFest Global
        * Wouter and Rafaela will work on this, others will review
        * Have separate video call 
    * Start reaching out sponsors last week in July, beginning of August (at the latest!) 
        * What do we want to / can we offer to them?
            * Offer exposure
            * Free tickets
            * Branding livestream for platinum sponsor
            * Do some research on what other confs offer
         * Make sponsors your co-organisers by encouraging them to set-up local initiatives around the conference
   
* Artwork Ideas
    * Colors
        * Green/Blue ish
        * Blue/Yellow
        * Sparkling for animations
        * Furry (for bigger stuff)
    * Steering wheel
         * [name=Stefan] will do a Ferris draft, then contact designer to polish it
    * Ferris with a mask ([for example Zürisee (pause at 51:41)](https://youtu.be/Y3e1BwGDOxc?t=3101))
        * Merchandise: RustFest masks?
    * Antennas or Network Cables
        * https://www.youtube.com/watch?v=Y3e1BwGDOxc 
        * https://gitlab.com/dns2utf8/color_blinder/ 
    * Globe
    * RustConf animations https://www.youtube.com/watch?v=J9OFQm8Qf1I&list=PL85XCvVPmGQi3tivxDDF1hrT9qr5hdMBZ 
    * Animated backgrounds 2:50 https://www.youtube.com/watch?v=mWZ_rjgukcc
   
* Local meet-ups
       * (How) Do we manage them?
       * Combining with company sponsorships
           * Approach trusted companies
       * Community-organized
           * Send info e-mail to different local meet ups and ask if there is interest
           * Stress: Not something provided by RustFest, but we will support efforts
       * Local free meetings could impact ticket sales
           * Ask them to offer the possibility to make donations to them, that could be forwarded to us
           * Ask people that go to a meet-up to purchase a ticket anyway for support
       * Free access to videos? 
       * Record workshops, then give access only to paying attendees?
           * Hesitation, workshops based on interaction
           * Difficult opening up format
    
       
       
       