# RustFest 2020 - meeting 29 ###### tags: `rustfest` 2020-07-06, 20:30 CEST [Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/) [Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view) [Zoom](https://zoom.us/j/259035034) ## Attendees * Wouter * Rafaela * Stefan * Jan-Erik * Martijn ## Talking points * Domain: * 2020.rustfest.eu * Jan-Erik takes care of the redirect * Will migrate the website tonight / this week * Building the thing * Alexander is busy currently * [name=?] * Exchange Utrecht header * Family picture from previous RustFest * Globe * CfP * Updates? * Leading: Wouter & Martijn * Wouter made some notes about the format * 2 workshop slots: 1st day - morning talks, afternoon workshops; 2st day - morning workshops, afternoon talks * Shorter conf day program * [name=Wouter] Make a revised concrete schedule. * 9:30 intro, 9:45 start 3 talks, 11:15 short break, 11:30 2 talks, 12:30 break * 13:30 start 15:00 short 15min break, 16:45 end * Short talks (30 min) vs. long talk (1h) * Including Q&A * Used to be 15min and 45min * Dedicated time slot for digital socializing / recreative break? * Lightning talks as workshops * Check speakers time zone availabilities * 5 min breaks in between talks: polls, mini games, quiz, music? * Bring demos/brainstorm concepts * RustFest fan videos * Snake game * Former Rustfest cities timelapses * Live cat video's * Pre-select CfP crew * [name=Wouter] Make drive list and share [somewhere in here](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing) * Diverse selection group * Start brainstorming: people we want to invite * Draft e-mail we can send out * Meeting beforehand on Zoom to explain process * [name=Wouter] will make draft explaining CfP process / asking for submissions * Make two events for workshops and talks in the CfP app * Create talk format draft * Updates? * Announce speakers after RustConf (end of Aug)? * Open CfP during month of July * Reaching out to underrepresented people in the Rust community and motivate them to submit & take part in CfP * Contacts? * Format & Platform * Flaki presented [own format / suggestion](https://hackmd.io/APiWaAD1Q5WHV60teUunFQ?view) * Discuss * Jan-Erik had a meeting with a company that works for Suse, they are building own tool * Not suitable for talks * Maybe for workshops * Product not finished and that beautiful * Is the team running the whole thing meeting somewhere during the conf? * Sponsorships * Responsibility * Jeske? [name=Rafaela] will reach out * Erik might help out, but not available that much anymore * Rafaela will be on holidays in September * Sponsors from RustFest.eu * Put all e-mails in CC: * Reach out to Mullvad, what would they expect from us? * Reach out to remote streaming companies? * Might be tricky if we are not using their tools * Have a streaming provider sponsor our stream? * Adapt sponsorship levels for RustFest Global * Wouter and Rafaela will work on this, others will review * Have separate video call * Start reaching out sponsors last week in July, beginning of August (at the latest!) * What do we want to / can we offer to them? * Offer exposure * Free tickets * Branding livestream for platinum sponsor * Do some research on what other confs offer * Make sponsors your co-organisers by encouraging them to set-up local initiatives around the conference * Artwork Ideas * Colors * Green/Blue ish * Blue/Yellow * Sparkling for animations * Furry (for bigger stuff) * Steering wheel * [name=Stefan] will do a Ferris draft, then contact designer to polish it * Ferris with a mask ([for example Zürisee (pause at 51:41)](https://youtu.be/Y3e1BwGDOxc?t=3101)) * Merchandise: RustFest masks? * Antennas or Network Cables * https://www.youtube.com/watch?v=Y3e1BwGDOxc * https://gitlab.com/dns2utf8/color_blinder/ * Globe * RustConf animations https://www.youtube.com/watch?v=J9OFQm8Qf1I&list=PL85XCvVPmGQi3tivxDDF1hrT9qr5hdMBZ * Animated backgrounds 2:50 https://www.youtube.com/watch?v=mWZ_rjgukcc * Local meet-ups * (How) Do we manage them? * Combining with company sponsorships * Approach trusted companies * Community-organized * Send info e-mail to different local meet ups and ask if there is interest * Stress: Not something provided by RustFest, but we will support efforts * Local free meetings could impact ticket sales * Ask them to offer the possibility to make donations to them, that could be forwarded to us * Ask people that go to a meet-up to purchase a ticket anyway for support * Free access to videos? * Record workshops, then give access only to paying attendees? * Hesitation, workshops based on interaction * Difficult opening up format