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# System prepended metadata

title: Ferrous - Asquera Event // Meeting 11

---

# Ferrous - Asquera Event // Meeting 11

2020-06-17, 12:00 CEST

[Past meetings](https://hackmd.io/VX3fRVO3SGauzxc-A9MD6w?view)

## Attendees

- James
- Valentina
- Florian
- Rafaela
- Flaki

## Talking points

* Ticket sales: [status quo](https://ferroussystems.sharepoint.com/:x:/r/sites/team/_layouts/15/guestaccess.aspx?e=rtWZgb&share=EaF_HIe4zrhCtwGoxs1AYqYBqrgDlnRe8QbE94sGAT61rw)
    * Sold conference tickets: 
    * Sold workshop tickets: 
    * Combo tickets: 
    * Total: 
    * Total income: 14,5k
    * Close workshop sales in 2 weeks (2nd July), because Nordic needs time to ship the hardware 

* Microsoft sponsorship
    * Contract reviewed and signed?
* Tooling    
    * Discuss [task list](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Task.20List)
        * Rafaela will start creating and assigning
        * Tasks and sub-tasks
        * Missing task: Inviting artists / program "in between"
        * If you want to assign yourself a specific task, add your name in the HackMD
    * Discuss [Flaki's prototype](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Conference.20platforms)
        * No user experience so far, testing / practicing required
            * Test drive 1 week before conf: invite attendees to "behind the scenes" 30min - 1h
            * Requires organizational work, who will do that?
        * Design / Theming? Book external service?
        * Speaker Interactions? 
    * Alternatives: choose existing solution with lower risk (CloudCast, YouTube...)
        * Flaki will work on operational plan around **CrowdCast** 

* Conference schedule
    * [talk & breaks distribution throughout the blocks](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Invited.20Speakers.20and.20Schedule)
    * [Preliminary conf schedule](https://ferroussystems-my.sharepoint.com/:x:/g/personal/james_munns_ferrous-systems_com/EU9XHmpGPThPpx4LDzUlwfMBiDGBehVDfFxSW0JOscdFGg?e=QTYPGY)
        * Americans / Asians / Australians in the first block

* General Data Protection Regulation (GDPR)
    * Reach out to providers that we are working with
    * GDPR on Ferrous website

* Accessibility
    * [Draft](https://hackmd.io/y8GSMUjlQmaa08kjMA0sKA?view)
        * Suggestion: Reach out on Social Media and ask if there are people attending that would prefer a specific accessibility service
        * In contact with [myCommunicator](https://www.mycommunicator.de/#leistungen) - a company that offers accessibility services and is led by a (partly) deaf person
            * Had a phone call with them today, they will send us offers so we have an estimate of how much that would cost
            * Do we have any non-English talks so far?
                * Flaki: no but they wouldn't be live-transcribed anyway
            * Services:
                * conference / sign language / speech-to-text interpreting;
                * streaming services ("multilingual streaming solutions");
                * translation into (voice over) easy language and foreign languages;
                * website cross-checking for accessibility;
                * descriptive audio / DVS

* Diversity tickets
    * How do people access those tickets: Quaderno
        * Has integration
        * Flaki wants access (Florian)
        * People can apply, then raffle tickets
    * Reach out to organisations 
        * Code Curious
            * Ask them to promote diversity tickets (Valentina)
        * Universities 
        * LATAM people (Flaki)
        * RustLang Zulip (Rafaela)
 
 