# Ferrous - Asquera Event // Meeting 11

2020-06-17, 12:00 CEST

[Past meetings](https://hackmd.io/VX3fRVO3SGauzxc-A9MD6w?view)

## Attendees

- James
- Valentina
- Florian
- Rafaela
- Flaki

## Talking points

* Ticket sales: [status quo](https://ferroussystems.sharepoint.com/:x:/r/sites/team/_layouts/15/guestaccess.aspx?e=rtWZgb&share=EaF_HIe4zrhCtwGoxs1AYqYBqrgDlnRe8QbE94sGAT61rw)
* Sold conference tickets:
* Sold workshop tickets:
* Combo tickets:
* Total:
* Total income: 14,5k
* Close workshop sales in 2 weeks (2nd July), because Nordic needs time to ship the hardware

* Microsoft sponsorship
* Contract reviewed and signed?
* Tooling
* Discuss [task list](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Task.20List)
* Rafaela will start creating and assigning
* Tasks and sub-tasks
* Missing task: Inviting artists / program "in between"
* If you want to assign yourself a specific task, add your name in the HackMD
* Discuss [Flaki's prototype](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Conference.20platforms)
* No user experience so far, testing / practicing required
* Test drive 1 week before conf: invite attendees to "behind the scenes" 30min - 1h
* Requires organizational work, who will do that?
* Design / Theming? Book external service?
* Speaker Interactions?
* Alternatives: choose existing solution with lower risk (CloudCast, YouTube...)
* Flaki will work on operational plan around **CrowdCast**

* Conference schedule
* [talk & breaks distribution throughout the blocks](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/Invited.20Speakers.20and.20Schedule)
* [Preliminary conf schedule](https://ferroussystems-my.sharepoint.com/:x:/g/personal/james_munns_ferrous-systems_com/EU9XHmpGPThPpx4LDzUlwfMBiDGBehVDfFxSW0JOscdFGg?e=QTYPGY)
* Americans / Asians / Australians in the first block

* General Data Protection Regulation (GDPR)
* Reach out to providers that we are working with
* GDPR on Ferrous website

* Accessibility
* [Draft](https://hackmd.io/y8GSMUjlQmaa08kjMA0sKA?view)
* Suggestion: Reach out on Social Media and ask if there are people attending that would prefer a specific accessibility service
* In contact with [myCommunicator](https://www.mycommunicator.de/#leistungen) - a company that offers accessibility services and is led by a (partly) deaf person
* Had a phone call with them today, they will send us offers so we have an estimate of how much that would cost
* Do we have any non-English talks so far?
* Flaki: no but they wouldn't be live-transcribed anyway
* Services:
* conference / sign language / speech-to-text interpreting;
* streaming services ("multilingual streaming solutions");
* translation into (voice over) easy language and foreign languages;
* website cross-checking for accessibility;
* descriptive audio / DVS

* Diversity tickets
* How do people access those tickets: Quaderno
* Has integration
* Flaki wants access (Florian)
* People can apply, then raffle tickets
* Reach out to organisations
* Code Curious
* Ask them to promote diversity tickets (Valentina)
* Universities
* LATAM people (Flaki)
* RustLang Zulip (Rafaela)