---
# System prepended metadata

title: RustFest 2019 - Meeting 12
tags: [rustfest]

---

# RustFest 2019 - Meeting 12

###### tags: `rustfest`

## 2019-07-03, 20:00 CEST

* [Zoom Chat](https://zoom.us/j/259035034)
* [Past meetings](https://hackmd.io/U8A7x9sJRaeLQRouNmquIA#)
* [Trello](https://trello.com/b/sQFYmUy8/rustfest-barcelona-2019)

## Attendees

* Roberto
* Angel
* Jan-Erik
* Rafaela
* Ferran
* Alberto
* Flaki
* Ivan

## Agenda

* RustFest Rome [feedback](https://drive.google.com/drive/folders/1H_3302CeYyexNgqIFAclZQqA__56o2bo): gives valuable insights into how the conference was experienced by organizers and attendees, lots of positive and constructive feedback. We should keep it in mind for Barcelona (and the Netherlands)
    * Does everybody have access to the above linked folder? 
    * Who has actually already read it?   (the earlier, the better)
        * Idea for workshops: state in advance if they will be rather 'closed' or 'open'

* Association & bank account: update
    * We received the documents from the Association, tomorrow we will go to the Post Office to take it. Then we will go to the Spanish Tax Agency and, after that, open the bank account. Now the timming depend on us, expected bank account on Friday-Monday.
        * Ferran will connect bank account to tito
        * sponsor invoices by next week
            * Jan-Erik forwards details

* Venue
    * University:
        * 50% needs to be discounted from the total price, but we also need to add costs for technics, security, cleaning etc.
            * https://docs.google.com/presentation/d/1-e7IqoZgPYu-mZvTmunCAmKwgA9abwCHBrrs6du9CIw/edit?usp=drive_web&ouid=109559513241713936863
        * We offered them up to 25 (or less) free tickets  in exchange
        * needs short write-up about conference (why, who, what)
        * University answer pending if they need more info
        * University technicians for recording (mandatory to have them)
     -> Announcement ater next weeks weekly, possibly **Thursday** or Tuesday after that / prepare announcement before weekly!
        * Requires:
            * bank account
            * ticket sales
            * maybe logo
        * Angel handles it
            * Info about date, venue, who we are, why we do it, workshops, ...
* Sponsors
    * Deliveroo
        * Define which sponsor tier they want to take
        * Offer them again a workshop slot
    * Brave
        * 
* Call for Proposals
    * Launching CfP 1 week after ticket sales open
    * Selection team
        * Who do we invite?
        * 1 person from China is interested
    * keynote (not up for sale for sponsorship!)
        * Deliveroo
            * refresh of their RustLabs Italy talk
        * Microsoft
            * Ryan Levick
           * Sebastian Fernandez
        * Flaki will post on this in more detail on Zulip and ask people to contribute their view, opinions, proposed keynotes/topics
         * Keynote does not have to be Rust-focused

### Action items

* E-Mail regarding RustRush answered?
    * Jan-Erik takes it
* Ferran: Connect bank account to tito
* Questions for technicians/video recording
    * Jan-Erik sends to Ferran
* Old announcement info
    * Jan-Erik -> Angel
* Update budget based on the University venue
    * Flaki
* Date can be communicated to (possible) sponsors, though: confidentially!