# RustFest 2020 - meeting 16 2020-02-10, 20:30 CEST [Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view) [Zoom](https://zoom.us/j/259035034) ## Attendees ## Talking points * Venues * Utrecht University is **confirmed**! * Update on contract? * [name=Dirkjan & Wouter] Poke the university with regards to making it formal. * A professor of the university has to write up a document * [name=Dirkjan] will get in touch regarding catering * Accessibility * Is public transport in Utrecht wheelchair accessible? (elevators available? stairs?) * [name=Dirkjan] Check & walk the path from bus/tram stop to university and within the university itself; are there any stairs etc.? Take photos + write short text describing this for homepage * Take pictures / video of location * Where to put up signs at the day of the conf etc. * [name=Jan-Erik] talk with AV-company again about price & conditions * If we book our own people, they would bring cameras etc. * ~3000€, but [name=Jan-Erik] will reach out again * [name=Dirkjan] Chase UU about A/V options * If Utrecht university students do it, that would be ? € * Impl Days venue * The Hague venue for free * 2 rooms available on Monday and Tuesday * Wheelchair accessible, WiFi available * We would have to get drinks etc. from the place next door * Hesitation about doing this in another city ~40 min from Utrecht main station to Den Haag main station * Continue seach for venue in Utrecht; keeping Den Hague option * Twitter poll on Twitter: Would people like this idea? * Sponsorships * Previous sponsorship discussion meetings: * [Zoom](https://hackmd.io/@6kCTvzQOQee9xwqcePiXTw/Hkkv87lz8) * [In-person](https://hackmd.io/@6kCTvzQOQee9xwqcePiXTw/rywP8KFfL) * [name=everyone] Provide feedback on sponsorship packages etc. :) * Rust job offers on RustFest homepage as sponsorship perk? * Already platforms for that, so is this the right place? * Focus here would be that only the sponsors job offers would be there, not tons of others * Keep in mind as idea for future * Silver tier 3 -> 4k * Website * Update for date + venue info. * Nice pictures of Utrecht + info about city. * Public transit overview and accessibility. * [name=Dirkjan, Martijn] ## Past actions * [ ] Get initial funds from Mozilla or Barcelona (Rafaela) * Reached out to Mozilla today * [ ] [name=Wouter] Get access to bank account (Erwin, Wouter) * [ ] Send a post to meetup-group as a Call to Arms when venue and date are confirmed (Dirkjan) * [ ] Create a new CfP event for 2020 (Jan-Erik) * Progress once date is fixed * [ ] Look for keynote speaker(s) * selected by the team * take into account diversity * does not need to be Rust-related / from the Rust-community * [ ] Clear e-mail list and make NL team admins (Jan-Erik) * Follow up with Wouter and Dirkjan * [x] Figure out costs & if it's allowed to bring own tech team to Utrecht university (Dirkjan) * AV team from previous RustFests is available again for a reasonable price (<€5000,-) * [x] Ask whether the previous RustFest AV team is able to bring camera equipment (and what they would expect the venue to have if anything) (Jan-Erik) * [ ] Provide photos and short text to Alexander for team bios on NL homepage (or add them on GitHub yourself) * [ ] [name=Rafaela, Flaki] Send email / create Zulip thread: Who wants to take on responsibility for Social Media * [ ] [name=Flaki] Will create an expectation documenting regarding the general design and branding of RustFest (not just Netherlands) * [ ] [name=everyone] impl days venue search