---
# System prepended metadata

title: Ferrous - Asquera Event // Meeting 10

---

# Ferrous - Asquera Event // Meeting 10

2020-06-10, 12:00 CEST

[Past meetings](https://hackmd.io/VX3fRVO3SGauzxc-A9MD6w?view)

## Attendees

- Valentina
- Florian
- James
- Rafaela
- Flaki

## Talking points

* Microsoft sponsorship
    * Reach out to Sina who ideally should be signing the contract (Rafaela)
    * Review contract (Florian)

* Time frame
    * Roughly 5 weeks left

* Ticket sales: [status quo](https://ferroussystems.sharepoint.com/:x:/r/sites/team/_layouts/15/guestaccess.aspx?e=rtWZgb&share=EaF_HIe4zrhCtwGoxs1AYqYBqrgDlnRe8QbE94sGAT61rw)
    * Sold conference tickets: 
    * Sold workshop tickets: 
    * Combo tickets: 
    * Total: 34-35?
    * Total income: roughly 12,800€ / 13k

* CfP
    * Total amount of submissions: 16 talks
    * CfP rating process

* Talks
    * Publish on website this Friday or next week Monday
    * Reply to speakers this week
    * Logistics: make talks available to attendees anytime during the conference
    
* Tooling    
    * Discuss Flaki's proposal
        * Self-hosting
            * Costs?
            * Risk of failure of self-hosting
            * Limited time frame left
            * General hesitancy on Ferrous' side
        * Existing service
            * YouTube
                * Fallback link on YouTube might look unprofessional / come across as failure
            * Zoom
                * For workshops
        * We still need to decide on a video streaming platform 
            * Crowdcast
            * Mux
            * Vito

* General Data Protection Regulation (GDPR)
    * Reach out to providers that we are working with
    * GDPR on Ferrous website
    * Create a list of providers in [Zulip thread](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/GDPR.20-.20General.20Data.20Protection.20Regulation): action needed!
    * We are about to sign Microsoft contracts soon-ish and they expect us to comply with GDPR, therefore we should deal with this **asap**

* Accessibility
    * Do we have the budget to offer all of this?
        * Agree on a minimum set of what we offer (e.g. subtitling)
        * Everything else on a on-request basis
        * Offer more if we see that sales are going better, thus can afford it
    * [Draft](https://hackmd.io/y8GSMUjlQmaa08kjMA0sKA?view) (updated with info regarding DVS)
        * Suggestion: Reach out on Social Media and ask if there are people attending that would prefer a specific sign language
        * In contact with [myCommunicator](https://www.mycommunicator.de/#leistungen) - a company that offers accessibility services and is led by a (partly) deaf person
            * Services:
                * conference / sign language / speech-to-text interpreting;
                * streaming services ("multilingual streaming solutions");
                * translation into (voice over) easy language and foreign languages;
                * website cross-checking for accessibility;
                * descriptive audio / DVS
            * About to set up a call with them, do we have any specific questions in detail?

* Diversity tickets
    * Policy 
        * Trust attendees choosing those tickets: "If you belong to any of those groups, feel free to grab a ticket"
        * "If you're not sure, please reach out to us"
    * **First-come-first-serve** vs. selection process
    * How do people access those tickets
    * Reach out to organisations 
        * Code Curious
            * Ask them to promote diversity tickets (Valentina)
        * Universities 
        * LATAM people (Flaki)
        * RustLang Zulip (Rafaela)

* Contracts
    * Skylark - Ferrous
