# Ferrous - Asquera Event // Meeting 10

2020-06-10, 12:00 CEST

[Past meetings](https://hackmd.io/VX3fRVO3SGauzxc-A9MD6w?view)

## Attendees

- Valentina
- Florian
- James
- Rafaela
- Flaki

## Talking points

* Microsoft sponsorship
* Reach out to Sina who ideally should be signing the contract (Rafaela)
* Review contract (Florian)

* Time frame
* Roughly 5 weeks left

* Ticket sales: [status quo](https://ferroussystems.sharepoint.com/:x:/r/sites/team/_layouts/15/guestaccess.aspx?e=rtWZgb&share=EaF_HIe4zrhCtwGoxs1AYqYBqrgDlnRe8QbE94sGAT61rw)
* Sold conference tickets:
* Sold workshop tickets:
* Combo tickets:
* Total: 34-35?
* Total income: roughly 12,800€ / 13k

* CfP
* Total amount of submissions: 16 talks
* CfP rating process

* Talks
* Publish on website this Friday or next week Monday
* Reply to speakers this week
* Logistics: make talks available to attendees anytime during the conference

* Tooling
* Discuss Flaki's proposal
* Self-hosting
* Costs?
* Risk of failure of self-hosting
* Limited time frame left
* General hesitancy on Ferrous' side
* Existing service
* YouTube
* Fallback link on YouTube might look unprofessional / come across as failure
* Zoom
* For workshops
* We still need to decide on a video streaming platform
* Crowdcast
* Mux
* Vito

* General Data Protection Regulation (GDPR)
* Reach out to providers that we are working with
* GDPR on Ferrous website
* Create a list of providers in [Zulip thread](https://ferrous.zulipchat.com/#narrow/stream/221823-Oxidize-2020/topic/GDPR.20-.20General.20Data.20Protection.20Regulation): action needed!
* We are about to sign Microsoft contracts soon-ish and they expect us to comply with GDPR, therefore we should deal with this **asap**

* Accessibility
* Do we have the budget to offer all of this?
* Agree on a minimum set of what we offer (e.g. subtitling)
* Everything else on a on-request basis
* Offer more if we see that sales are going better, thus can afford it
* [Draft](https://hackmd.io/y8GSMUjlQmaa08kjMA0sKA?view) (updated with info regarding DVS)
* Suggestion: Reach out on Social Media and ask if there are people attending that would prefer a specific sign language
* In contact with [myCommunicator](https://www.mycommunicator.de/#leistungen) - a company that offers accessibility services and is led by a (partly) deaf person
* Services:
* conference / sign language / speech-to-text interpreting;
* streaming services ("multilingual streaming solutions");
* translation into (voice over) easy language and foreign languages;
* website cross-checking for accessibility;
* descriptive audio / DVS
* About to set up a call with them, do we have any specific questions in detail?

* Diversity tickets
* Policy
* Trust attendees choosing those tickets: "If you belong to any of those groups, feel free to grab a ticket"
* "If you're not sure, please reach out to us"
* **First-come-first-serve** vs. selection process
* How do people access those tickets
* Reach out to organisations
* Code Curious
* Ask them to promote diversity tickets (Valentina)
* Universities
* LATAM people (Flaki)
* RustLang Zulip (Rafaela)

* Contracts
* Skylark - Ferrous