---
# System prepended metadata

title: RustFest 2020 - meeting 28
tags: [rustfest]

---

# RustFest 2020 - meeting 28

###### tags: `rustfest`

2020-06-22, 20:30 CEST


[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees

* Martijn
* Wouter
* Stefan
* Rafaela

## Talking points

* Domain:
    * 2020.rustfest.eu
        * Jan-Erik takes care of the redirect
        * Building the thing
            * Who does this?
        * Updates?
        * How can we make sure that the new homepage is accessible?
            * Blind accessibility
            * Take into account [accessibility statement](https://hackmd.io/YUOq7rkYSmeH905YzlEaHQ?view)
            * Potentially hire a blind or deaf person to check the homepage, or a company > [myCommunicator](https://www.mycommunicator.de/#leistungen)
            * Use tools

* Financial topics
    * Start creating rough budget sheet, so we can estimate costs 
        * [Draft update](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) (Wouter, Flaki)
            * Update after Oxidize Global > Flaki?
            * Extra expenses compared to normal: speaker gear + online conf tooling
        * First estimate around 24k
        * Foundation expenses should also be included for overviews' sake
    * Ticket sales
        * Do we have to pay VAT?
            * Probably yes
        * Does it depend on the location of the user?
            * Very likely no
* CfP
    * Leading: Wouter & Martijn
        * Wouter made some notes about the format
            * 2 workshop slots: 1st day - morning talks, afternoon workshops; 2st day - morning workshops, afternoon talks 
            * Shorter conf day program
            * [name=Wouter] Make a revised concrete schedule.
            * 9:30 intro, 9:45 start 3 talks, 11:15 short break, 11:30 2 talks, 12:30 break
            * 13:30 start 15:00 short 15min break, 16:45 end
            * Short talks (30 min) vs. long talk (1h)
                * Including Q&A
                * Used to be 15min and 45min
            * Dedicated time slot for digital socializing / recreative break?
            * Lightning talks as workshops
            * Check speakers time zone availabilities
            * 5 min breaks in between talks: polls, mini games, quiz, music?
                * Bring demos/brainstorm concepts
            * Pre-select CfP crew
                * [name=Wouter] Make drive list and share [somewhere in here](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing)
                * Diverse selection group
                * Start brainstorming: people we want to invite
                * Draft e-mail we can send out
                * Meeting beforehand on Zoom to explain process
    * Make two events for workshops and talks in the CfP app
    * Create talk format draft
        * Updates?
        * Announce speakers after RustConf (end of Aug)?
        * Open CfP during month of July
    * Reaching out to underrepresented people in the Rust community and motivate them to submit & take part in CfP
        * Contacts? 

* Format & Platform
    * Flaki presented [own format / suggestion](https://hackmd.io/APiWaAD1Q5WHV60teUunFQ?view)
        * Discuss
    * Jan-Erik has a meeting with Suse tomorrow, they are building own tool
        * Update?
    * Q&A
        * Text Chat only
        * Most asked/liked questions with SignalAngel/Moderator
        * Call/Video-in

* Sponsorships
    * We want sponsors
        * What do we want to / can we offer to them?
            * Offer exposure
            * Free tickets
            * Branding livestream for platinum sponsor
            * Do some research on what other confs offer
         * Make sponsors your co-organisers by encouraging them to set-up local initiatives around the conference
    * Shipping swag to attendees?
        * Would we have to do the logistics so we keep the data safe?
            * GDPR policy  
        * Selling attendee data? -- Big No. Not comfortable
        * Let companies sponsor workshop material
        * Let companies suggest 5 min break ideas
        * Ship the stuff to meetups only, so we have one contact per year
   
* Artwork Ideas
    * Colors
        * Green/Blue ish
        * Blue/Yellow
        * Sparkling for animations
        * Furry (for bigger stuff)
    * Steering wheel
    * Ferris with a mask ([for example Zürisee]())
    * Globe
    * Corona Virus
    * Antennas or Network Cables
        * https://www.youtube.com/watch?v=Y3e1BwGDOxc 
        * https://gitlab.com/dns2utf8/color_blinder/ 
    * RustConf animations https://www.youtube.com/watch?v=J9OFQm8Qf1I&list=PL85XCvVPmGQi3tivxDDF1hrT9qr5hdMBZ 
    * Animated backgrounds 2:50 https://www.youtube.com/watch?v=mWZ_rjgukcc