# RustFest 2020 - meeting 28 ###### tags: `rustfest` 2020-06-22, 20:30 CEST [Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/) [Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view) [Zoom](https://zoom.us/j/259035034) ## Attendees * Martijn * Wouter * Stefan * Rafaela ## Talking points * Domain: * 2020.rustfest.eu * Jan-Erik takes care of the redirect * Building the thing * Who does this? * Updates? * How can we make sure that the new homepage is accessible? * Blind accessibility * Take into account [accessibility statement](https://hackmd.io/YUOq7rkYSmeH905YzlEaHQ?view) * Potentially hire a blind or deaf person to check the homepage, or a company > [myCommunicator](https://www.mycommunicator.de/#leistungen) * Use tools * Financial topics * Start creating rough budget sheet, so we can estimate costs * [Draft update](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) (Wouter, Flaki) * Update after Oxidize Global > Flaki? * Extra expenses compared to normal: speaker gear + online conf tooling * First estimate around 24k * Foundation expenses should also be included for overviews' sake * Ticket sales * Do we have to pay VAT? * Probably yes * Does it depend on the location of the user? * Very likely no * CfP * Leading: Wouter & Martijn * Wouter made some notes about the format * 2 workshop slots: 1st day - morning talks, afternoon workshops; 2st day - morning workshops, afternoon talks * Shorter conf day program * [name=Wouter] Make a revised concrete schedule. * 9:30 intro, 9:45 start 3 talks, 11:15 short break, 11:30 2 talks, 12:30 break * 13:30 start 15:00 short 15min break, 16:45 end * Short talks (30 min) vs. long talk (1h) * Including Q&A * Used to be 15min and 45min * Dedicated time slot for digital socializing / recreative break? * Lightning talks as workshops * Check speakers time zone availabilities * 5 min breaks in between talks: polls, mini games, quiz, music? * Bring demos/brainstorm concepts * Pre-select CfP crew * [name=Wouter] Make drive list and share [somewhere in here](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing) * Diverse selection group * Start brainstorming: people we want to invite * Draft e-mail we can send out * Meeting beforehand on Zoom to explain process * Make two events for workshops and talks in the CfP app * Create talk format draft * Updates? * Announce speakers after RustConf (end of Aug)? * Open CfP during month of July * Reaching out to underrepresented people in the Rust community and motivate them to submit & take part in CfP * Contacts? * Format & Platform * Flaki presented [own format / suggestion](https://hackmd.io/APiWaAD1Q5WHV60teUunFQ?view) * Discuss * Jan-Erik has a meeting with Suse tomorrow, they are building own tool * Update? * Q&A * Text Chat only * Most asked/liked questions with SignalAngel/Moderator * Call/Video-in * Sponsorships * We want sponsors * What do we want to / can we offer to them? * Offer exposure * Free tickets * Branding livestream for platinum sponsor * Do some research on what other confs offer * Make sponsors your co-organisers by encouraging them to set-up local initiatives around the conference * Shipping swag to attendees? * Would we have to do the logistics so we keep the data safe? * GDPR policy * Selling attendee data? -- Big No. Not comfortable * Let companies sponsor workshop material * Let companies suggest 5 min break ideas * Ship the stuff to meetups only, so we have one contact per year * Artwork Ideas * Colors * Green/Blue ish * Blue/Yellow * Sparkling for animations * Furry (for bigger stuff) * Steering wheel * Ferris with a mask ([for example Zürisee]()) * Globe * Corona Virus * Antennas or Network Cables * https://www.youtube.com/watch?v=Y3e1BwGDOxc * https://gitlab.com/dns2utf8/color_blinder/ * RustConf animations https://www.youtube.com/watch?v=J9OFQm8Qf1I&list=PL85XCvVPmGQi3tivxDDF1hrT9qr5hdMBZ * Animated backgrounds 2:50 https://www.youtube.com/watch?v=mWZ_rjgukcc