---
# System prepended metadata

title: RustFest 2020 - meeting 35
tags: [rustfest]

---

# RustFest 2020 - meeting 35

###### tags: `rustfest`

2020-08-25, 18:00 CEST

[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees
* Wouter
* Yuki
* Misaki
* Jan-Erik
* Flaki
* Chiko
* Tomohide
* Stefan
* Rafaela

## Talking points

### Conference format

* The Tokyo team has joined us! :) 
     * Let's discuss if we keep Tuesdays 6pm Berlin-time / 1am Tokyo-time, or switch to Berlin-lunchtime so the Tokyo team can have the weekly in the evening instead of past midnight
     * Are the EU-based team members available during lunchtime?
         * Yes: Rafaela, Wouter, ...
         * Figuring out exact time in Zulip
     * Proposal: Week 1 Berlin-friendly time, Week 2 Tokyo-friendly time
     * Ticket prices around 35€ ~ 4400JPY for Japan?
 * LaTam response
     * Yuli from Mexico wants to join
         * Has organizing experience
         * Attended Oxidize
     * Some Argentinian folks might be interested too
     * Santiago might participate, but limited capacities
     * A person from OZ called PK reached out - let's invite them to a weekly and get to know them?
         * Yes!
         * Potentially add them to Zulip later
 * [name=Jan-Erik] Reach out to RustBeltRust 
     * Updates?
 * Potential option: Free low-quality stream, but no instant replay and access to community
     * Flaki will post about this
     * Free YouTube stream a month later or so

### Sponsorship tiers

* Add Tokyo team to Google Drive
    * They need to leave their e-mail addresses with Jan-Erik
* [Budget](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing)
* [Proposal](https://hackmd.io/lzW6SSVIRzudIDLwRWvhTg?view)
* [Draft e-mail](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) to sponsors
    * See [here](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit)
    * Shorten content, refer to homepage (explicit sponsorship page, blog post, pdf - package overview)
* Sponsor outreach
    * New additions to [possible sponsor list](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375)?
        * [name=Jeske] will add contacts
        * Tokyo team: add your ideas for companies :)
    * [name=Flaki] will put together some baseline perks for sponsors
        * [Here](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020.2FNetherlands/topic/Sponsors)
        * [name=Wouter] Will make page for the website detailing the concept around Sponsorships. Then we can link to it, and create a pdf
            * Update?
            * Basic package 1k, more advanced: not mention, but we can discuss 1,5 or 2k

### Conference ticket pricing

* Regional pricing
    * Flaki will post about this issue
    * Tokyo team: What do you think would be an appropriate price to make it accessible to people from Japan, or in general Asian countries?

### CfP

* Tasks
    * CfP is online! https://cfp.rustfest.eu//events/2020
    * [name=Wouter] Reach out to potential CfP-committee members.
        * Updates?
    * Tokyo team: Please reach out to people from Tokyo / Japan etc. to submit to the CfP
    * Diversify CfP submissions: please reach out to underrepresented people (women, LGBTQIA+, disabled people, (Black) People of Color, etc.
        
### New design for homepage

* Integration of streaming platform (https://waasabi.baytech.community/about-this-prototype.html)
    * We will integrate the streaming service into the RustFest homepage
        * Customizing the user experience
    * Flaki designed a prototype for that - *Wasaabi* (open source software)
    * Matrix-based chat platform
* Jan-Erik will talk to Alexander about simplification of homepage
    * Will also invite Tokyo team to [GitHub repo](https://github.com/RustFestEU/2020.rustfest.eu/)
* Logo and Colors
    * Stefan is working on a draft, help and input is apreachiated
    * 💜

## What is the latest mission for Tokyo team?

### Tokyo -- email addresses

- Yuki: yuki.multiplus@gmail.com
- Misaki: misaki.makino@gmail.com
- Chiko: chikoski@gmail.com
- Tomohide: amakunai.dorayaki@gmail.com

### General infos

* Three Rust commitees in Tokyo, but also in other cities
* Big Rust community
* In Japan, paid online conferences are not too popular, people expect it to be free
    * But paid ones are getting more spread
    * 35€ sounds reasonable
    * Tokyo team: please share your thoughts on this topic!
