# RustFest 2020 - meeting 35 ###### tags: `rustfest` 2020-08-25, 18:00 CEST [Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/) [Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view) [Zoom](https://zoom.us/j/259035034) ## Attendees * Wouter * Yuki * Misaki * Jan-Erik * Flaki * Chiko * Tomohide * Stefan * Rafaela ## Talking points ### Conference format * The Tokyo team has joined us! :) * Let's discuss if we keep Tuesdays 6pm Berlin-time / 1am Tokyo-time, or switch to Berlin-lunchtime so the Tokyo team can have the weekly in the evening instead of past midnight * Are the EU-based team members available during lunchtime? * Yes: Rafaela, Wouter, ... * Figuring out exact time in Zulip * Proposal: Week 1 Berlin-friendly time, Week 2 Tokyo-friendly time * Ticket prices around 35€ ~ 4400JPY for Japan? * LaTam response * Yuli from Mexico wants to join * Has organizing experience * Attended Oxidize * Some Argentinian folks might be interested too * Santiago might participate, but limited capacities * A person from OZ called PK reached out - let's invite them to a weekly and get to know them? * Yes! * Potentially add them to Zulip later * [name=Jan-Erik] Reach out to RustBeltRust * Updates? * Potential option: Free low-quality stream, but no instant replay and access to community * Flaki will post about this * Free YouTube stream a month later or so ### Sponsorship tiers * Add Tokyo team to Google Drive * They need to leave their e-mail addresses with Jan-Erik * [Budget](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) * [Proposal](https://hackmd.io/lzW6SSVIRzudIDLwRWvhTg?view) * [Draft e-mail](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) to sponsors * See [here](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) * Shorten content, refer to homepage (explicit sponsorship page, blog post, pdf - package overview) * Sponsor outreach * New additions to [possible sponsor list](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375)? * [name=Jeske] will add contacts * Tokyo team: add your ideas for companies :) * [name=Flaki] will put together some baseline perks for sponsors * [Here](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020.2FNetherlands/topic/Sponsors) * [name=Wouter] Will make page for the website detailing the concept around Sponsorships. Then we can link to it, and create a pdf * Update? * Basic package 1k, more advanced: not mention, but we can discuss 1,5 or 2k ### Conference ticket pricing * Regional pricing * Flaki will post about this issue * Tokyo team: What do you think would be an appropriate price to make it accessible to people from Japan, or in general Asian countries? ### CfP * Tasks * CfP is online! https://cfp.rustfest.eu//events/2020 * [name=Wouter] Reach out to potential CfP-committee members. * Updates? * Tokyo team: Please reach out to people from Tokyo / Japan etc. to submit to the CfP * Diversify CfP submissions: please reach out to underrepresented people (women, LGBTQIA+, disabled people, (Black) People of Color, etc. ### New design for homepage * Integration of streaming platform (https://waasabi.baytech.community/about-this-prototype.html) * We will integrate the streaming service into the RustFest homepage * Customizing the user experience * Flaki designed a prototype for that - *Wasaabi* (open source software) * Matrix-based chat platform * Jan-Erik will talk to Alexander about simplification of homepage * Will also invite Tokyo team to [GitHub repo](https://github.com/RustFestEU/2020.rustfest.eu/) * Logo and Colors * Stefan is working on a draft, help and input is apreachiated * 💜 ## What is the latest mission for Tokyo team? ### Tokyo -- email addresses - Yuki: yuki.multiplus@gmail.com - Misaki: misaki.makino@gmail.com - Chiko: chikoski@gmail.com - Tomohide: amakunai.dorayaki@gmail.com ### General infos * Three Rust commitees in Tokyo, but also in other cities * Big Rust community * In Japan, paid online conferences are not too popular, people expect it to be free * But paid ones are getting more spread * 35€ sounds reasonable * Tokyo team: please share your thoughts on this topic!