# Ferrous - Asquera Event // Meeting 3 2020-04-22, 12:00- CEST ## Attendees * Valentina * James * Florian * Rafaela * Flaki ## Talking points * **Oxidize off-line** * We received an [updated contract](https://ferroussystems.sharepoint.com/sites/team/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2Fteam%2FShared%20Documents%2FOxidize%202020%2FForum%20Factory%2F%28new%29%20FF%5FAnfrage%5FAsquera%20Event%20UG%5FFrau%20Wetzel%5F24%2E10%2E2020%2Epdf&parent=%2Fsites%2Fteam%2FShared%20Documents%2FOxidize%202020%2FForum%20Factory) from Forum Factory, needs to be signed until 5th of May * Florian will sign it * Rafaela needs to clarify a detail about a "Zusatzposten" Juliane mentioned * **Oxidize 2K (online)** * Rafaela will start a [Hack MD](https://hackmd.io/rjkYj4HdSKKxb6zgYxa7OQ?view) doc with different format options that we have (1 or more days, 1 block or more, long vs short talks, etc.) and their pros and cons, we will all contribute; we probbaly should also add all "surplus value" ideas that we have ("letter to your boss" template, etc.) to that document * Flaki will start an "estimated budget" table and a zulip thread on that topic * Potentially paying speakers in form of equipment etc. > figure out taxation for reimbursements (Asquera Event) * If we decide to provide hardware, make sure we have them ordered in time (might sell out) * There are some objections towards having multiple-day-confs (attendance drops) * Discuss: Do we want to replicate the physical experience or create something new? * Finalize format discussion until end of month * Flaki will include some ideas/suggestions based on RustFest thinking and lay-of-the-land observed "in the wild" :) * **GitHub for Planning** * Private repo? Yes - James will do it and give access to everyone * **Asquera <> Ferrous agreement** > The question with "covered losses": do we want to include this into the offer, with an exact number — or is the fact that Felix and Florian would continue being legally responsible for asquera Events is enough? * * 6 weeks for reimbursement reasonable? Valentina will ask Sina * Rafaela will create 2nd draft of contract * Discuss General Data Protection Regulation policy within Asquera Event