# RustFest 2020 - meeting 41 (2020-10-06)

###### tags: `rustfest`

- Meeting time:
- 05:00 am CDT (Mexico City)
- 07:00 am ART (Buenos Aires)
- 10:00 am UTC
- 12:00 pm CEST (Berlin)
- 07:00 pm JST (Tokyo)
- [Zoom](https://us02web.zoom.us/j/81328200017?pwd=REJCeG5BR1Z3KzRNSUZLNWl3alBYdz09
) ID: `813 282 000 17`, Passcode: `595443` -- **CAUTION: NEW MEETING ID!**
- [All meetings notes](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)

## Quick Updates
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*Note: Quick Updates is a new addition to our meeting agendas. Here you can post your updates that everyone can read before the meeting. These updates are not discussed during the meeting (except if there are related agenda items).*
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- 💰 **Confirmed [sponsors](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit#gid=209203691
): 14** (Σ: €16,350)
* We are still looking for sponsors - [read this if you want to help!](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Sponsors/near/210735153)
* Nervos & TerminusDB paid
- 💹 **[Budget](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) status: -19%** (€27,350 revenue / €32,480 projected costs)
Currently underfunded, but given the sponsorships in flight we expect this to even out in the coming weeks.
- Checked with accountant on [VAT-related issues for each case](https://docs.google.com/document/d/18p2nujEtcMt8ko0YwNuiXQeeWg3ArqqSWv7J7dRDiEA/edit?usp=sharing). Will check with accountant for ticket payment service.
- :art: Please [**check out & comment on the new website design!**](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Branding/near/211936655)
- :admission_tickets: Planning to start ticket sales next week.

:::success
*Note: anyone can add quick updates ahead of and during the meetings! If you have updates that need no discussion, just drop them in Quick Updates above, otherwise you can add Agenda Items below to have a discussion during the meeting.*
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## Attendees

- Jan-Erik
- Flaki
- Wouter
- Rafaela
- Yuki
- Tomohide
- Cybai
- Chiko
- Alexander

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*Note: Attendee list moved under quick updates so those are more prominent on the top of the agenda, and easier to scan after the meeting (not getting pushed down by the attendee list).*
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## Agenda Items

### Accountant meeting

* Relevant updates?
* See [document](https://docs.google.com/document/d/18p2nujEtcMt8ko0YwNuiXQeeWg3ArqqSWv7J7dRDiEA/edit?usp=sharing) in Quick Updates for info
* Ticket sales might be tricky (6 case scenarios)
* Issue solved by Quaderno?
* Asked accountant what she thinks about it
* How does it work with 0€ & and "pay what you can" tickets

### CFP Commitee status
[Zulip discussion](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/CfP)

- 81 proposals 🎉
- What's the status on the CFP committee and voting?
- In-person videocall for Saturday 10th October 12:00 UTC.
- No grading has occurred as of yet.
- [name=Wouter] Will contact each member individually to ask if they need anything.
- **Please vote before Saturday!**
- Do we have people from local teams?
- **missing Asia** - can somebody from the APAC team join?
- Not from a local team, but previous sponsor based in Asia/China: reached out to [Aimee](https://twitter.com/Aimee_Z_) for CfP committee?
- [Shortlist](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit#gid=0)

### Pre-events
[Zulip thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Pre-conference.20events)

Pre-events are free to attend, should be used to test our infrastructure before the conference

- News from Kenia, Linz, or other meetup groups that might be interested in organizing pre-events?
- Please continue outreach to local groups! :)
- Select speakers for pre-events from list of non-accepted CfP submitters
* How many pre-events do we want to have in total?
* At least 4, up to 8 events
* As long as we can support it (workload/payment)
* Are they gonna be held in local languages or all in English?
* They don't need to be in English / can be in local languages, and we will provide English subtitles afterwards
* Host needed for each event

### Branding / Website updates

- **We need a decision on the brand direction by Wednesday EoD (End of Day!)**
- [Please share your thoughts/discuss in the Zulip thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Branding/near/211936655)


- **Website**
- Website updates upcoming
- [CMS & GitHub integration](https://github.com/RustFestEU/rustfest.global/pull/3)
- More info & detailed writeup coming on Zulip this week
- Will make it easier to edit content on homepage
- Individual Speaker & Team access
- Unique link and password to self-edit their info on homepage
- Sponsors on the website

### Coil sponsorship & Web Monetization

- Update on the [Coil](https://coil.com/) sponsorship
- We will get coupons with a worth of 5k that will be distributed amongst attendees
- Won't cost them anything because of the sponsorship, but speakers can receive money from them
- What are we getting out of Web Monetization
- New speaker perk!
- New way to engage both ticket-holders and non-ticket-holders
- Tool has high privacy standards
- Feedback
- Might make speakers anxious about not getting enough in, or comparing themselves to others. But: they can opt-out, monetization feature not mandatory
- There are no metrics that allow speakers to compare what they received with other speakers.
- On another note: might motivate speakers to engage more with attendees & make an effort

### Start selling tickets!
[Zulip Thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Tickets)

- Planning to start ticket sales on October 15 (next Wednesday)
- Details:
- Planning to use Quaderno (solves VAT issues)
- Ticket pricing update
- Final decisions by next week

### Day of the conference?

- Each team selects MC themselves
- Technical help in the background will be needed
- ~3 people to run the blocks & infrastructure
- We will be using Streamyard
- Community moderation
- Take care of chat
- Support for attendees (can't find my ticket, lost the link, etc.)?
- Channel for the RustFest team to stay in contact

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***Please add your agenda items!***

*Please remember to have a linked Zulip discussion for your Agenda Items, so they can be discussed asynchronously, and also so that people who cannot attend the in-person meeting are informed of and can discuss the updates.*
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