# RustFest 2020 - meeting 34

###### tags: `rustfest`

2020-08-17, 20:30 CEST

[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees
* Jan-Erik
* Stefan
* Wouter
* Rafaela

## Talking points

### Conference format

* Tokyo team is interested in joining
* Invited to Zulip
* LaTam response?
* [name=Jan-Erik?] Reach out to RustBeltRust
* [Announcement blogpost - Draft](https://hackmd.io/00wnuASZSoqFBrtYY8WzJA?view)
* Get out by Wednesday or Thursday this week
* Final team review by Tuesday evening / Wednesday morning 10am or 1pm
* Add CfP by that time too

### Sponsorship tiers

* [Budget](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing)
* [Proposal](https://hackmd.io/lzW6SSVIRzudIDLwRWvhTg?view)
* [Draft e-mail](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) to sponsors
* See [here](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit)
* Shorten content, refer to homepage (explicit sponsorship page, blog post, pdf - package overview)
* Sponsor outreach
* New additions to [possible sponsor list](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375)?
* [name=Jeske] will add contacts
* [name=Flaki] will put together some baseline perks for sponsors
* [Here](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020.2FNetherlands/topic/Sponsors)
* Someone needs to create a pdf overview (or something similar) of the additional perks
* Who?
* Basic package 1k, more advanced: not mention, but we can discuss 1,5 or 2k
* [name=Wouter] Will make page for the website detailing the concept around Sponsorships.
* Then we can link to it, and create a pdf

### CfP

* Tasks
* CfP draft [here](https://hackmd.io/tPjq5mOyTIu2Qskxmo1WBw?view)
* [name=Wouter] Reach out to potential CfP-committee members.
* [name=Jan-Erik] will write up blog post about the process
* Draft [here](https://hackmd.io/00wnuASZSoqFBrtYY8WzJA?view)
* [name=Wouter] Will open the CfP and add notice to blogpost draft.
* Close CfP on 23rd September
* Give committe 1 week to vote & revies
* 2 days for final selection
* Send out acceptance mails by 5th October
* We will try to find a captioner for talk, but possible that we can't find one (reflect this in CfP)

### Accessibility Statement(s)

* Needs updates (see Zulip)
* Who can implement them?
* [name=Jan-Erik]
* ~~Link to CoC in CfP~~

### New design for homepage

* Test family picture as backgroundA
* Test ingegration with streaming platfrom