---
# System prepended metadata

title: RustFest 2020 - meeting 37
tags: [rustfest]

---

# RustFest 2020 - meeting 37

###### tags: `rustfest`

2020-09-08, 12:00 CEST 

[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees

* Tomohide
* Jan-Erik
* Chiko
* Wouter
* Cybai
* Yuki
* Pilar
* Rafaela
* Iñaki
* Kan-Ru Chen
* Flaki

## Talking points

### New members / teams

~~* [name=Jan-Erik] Reach out to RustBeltRust - still relevant?~~
* Add yourselves to the [contact info sheet](https://docs.google.com/spreadsheets/d/1fDYHtAhRUY6I3QcZ3kSwMf0gREN5_9aap1X0d0W3YQA/edit#gid=0) once you have access to G.Drive :)
    * Does everybody have access to Google Drive, Zulip, GitHub etc.?
        * If not, please let us know 
        * [Link to Google Drive](https://drive.google.com/drive/u/1/folders/10kj1K_BM2uCjOgb5NZ4mK46EIQ_4hDjW)
* Weekly meeting time
    * For now: Tuesdays, switching on a weekly basis
        * Japan-friendly: 12pm CEST / 7pm JST / 7am ART 
        * LATAM-friendly: 6pm CEST / 1am JST (Wed)/ 1pm ART 
        * Also have a time that is not necessarily convenient for EU-based team members
            * Are those times convenient for the LATAM team?
            * 8am works better for Martina
            * Iñaki is available, Santiago not
* Jan-Erik will send out calendar invites in future so people can prepare and set time aside
* We're trying something new: recording the weekly meetings
* Having the HackMD agendas in advance

### Sponsorship tiers

* [Budget outline](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing)
* [Template e-mail to contact sponsors](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) - everybody's welcome to reach out 
    * Don't forget to put sponsors@rustfest.eu in CC: 
    * Add the date when you contacted them to our [sponsorship sheet](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit#gid=0)
    * If a company wants to sponsor, please make sure to get the following details:
        * company name and address
        * VAT number
* We want new additions to our [possible sponsor list!](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375) - please feel free to add companies that might want to sponsor
    * There is currently a lot of companies added, but no contact person / e-mail address
        * Please fill in if you have more details :)
* Interested companies: Nervos, Mullvad, openSUSE, Centricular, ÖBB, ...

### CfP

* [CfP](http://cfp.rustfest.eu/events/2020)
    * 16 proposals
    * Work on translations to reach more people
        * Tokyo team has twittered in Japanese, Korean, Chinese and Taiwanese translations
        * LATAM team, and Pilar, will be discussing Spanish translation and other local languages

* [name=Wouter] Reach out to potential CfP-committee members.
    * [Shortlist](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing)
    * Updates?
        * currently 3 members
        * aiming for ~10 members
        * 7 invitations out, 0 nacks
        * Offer perks for CfP committee members
        * Pilar: having a moderator (that is not involved in the voting) for the CfP discussion to prevent exhausting discussion times
* Tokyo + Latam team
    * Please reach out to people from your country / continent to submit to the CfP :)
        * Pro-actively mention the mentoring program
        * Only do this if you're not on the CfP committee
        * Also don't mention in weekly meetings for bias reasons
    * Latam: already reached out to speakers with previously accepted talks?
        * Aki has updates
        * Asking those talks accepted (yes/maybe) to re-submit to our CfP
            * Send e-mail: "Would you consider re-submitting your talk to RustFest Global?" and put speakers@rustfest.eu in CC:
            * Create separate thread for previous Latam submissions on Zulip
* Ongoing task: Diversify CfP submissions by reaching out to underrepresented people - LGBTQIA+ (LesbianGayBisexualTransQueerInterAsexual+), BIPoC (Black Indigenous People of Color), women, disabled people etc.
    * Sheet to [document diversity outreach](https://docs.google.com/spreadsheets/d/1-YLca0-0hrSDjYCkxiqpLWrjDDNpJ2lFaNxyRMlZcCs/edit#gid=0)
    * Who else could we reach out to? Ideas for people (that might know people / have a lot of contacts), organizations etc. that can help spread the word?
        * [Open Up Summit, Taipei](https://www.openup.global/)
        * [List of Japanese women speakers](https://speakher.jp/)
            * Can the Tokyo team check and potentially reach out?
            * Who?
        * Diversify Tech Newsletter: https://twitter.com/venikunche/status/1303037804641951744
            * Check if they tweeted about us
        * Reach mutual deal: twittering about each other
        * Martina has contacts in the Argentinian community
        * Inaki will check with Santiago about progress
        * Jan-Erik will contact Brazilian colleague  
        * Pilar knows someone from Brazil that is based in Sweden and used to organize Women Techmakers
        * Inaki offered to help Pilar in CFP translation
            * There's a Zulip thread: https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/CFP.20l10n.20for.20LATAM.20region

### Social Media

* [RustFest Twitter account](https://twitter.com/RustFest)
    * Currently only mentions: " joint effort with @rustlang_tokyo"
        * Add Rust Latam account as well?
        * Jan-Erik will add it
* Feel free to RT anything from `@rustfest`!
    * Send Twitter accounts to flaki to get access to TweetDeck
        
### Website

* New web architecture
    * Architecture details coming soon (static-generator + CMS)
    * [Work-in-progress design spec](https://hackmd.io/kvAAqL3XTB-LzKeJ2nP8MA)
        * To be published on our Branding page issues: https://github.com/RustFestEU/brand/issues/
        * Comments are welcome both in Hackmd and on GitHub after publication
    * We are planning to reach out to URA design for implementing a new design based on the spec
        * https://ura.design/
        * They made the RustFest Rome design as well as Rust LATAM's design
        * Expectation: 2,5k
        * Have it as soon as possible
    * Kan-Ru/Chiko: Are we planning to localize the website?
        * Flaki: short, we haven't planned for now (in a time crunch)
        * Flaki will post a Zulip thread so we can talk about localization challenges and requirements
            * We'll see if we can implement some of these in the current edition
            * But aim for "getting this right" for future events
* Integration of streaming platform (https://waasabi.baytech.community/about-this-prototype.html)
    * We will integrate the streaming service into the RustFest homepage
        * Customizing the user experience
    * Flaki designed a prototype for that - *Wasaabi* (open source software)
    * Matrix-based chat platform
* Jan-Erik will talk to Alexander about simplification of homepage
    * Updates on this?
* Logo and Colors
    * Stefan is working on a draft, help and input is apreaciated
    * Should we share the logo?
        * Or use the same base?
    * If anyone wants to contribute to the website content / design, please let us know!