# RustFest 2020 - meeting 37 ###### tags: `rustfest` 2020-09-08, 12:00 CEST [Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/) [Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view) [Zoom](https://zoom.us/j/259035034) ## Attendees * Tomohide * Jan-Erik * Chiko * Wouter * Cybai * Yuki * Pilar * Rafaela * Iñaki * Kan-Ru Chen * Flaki ## Talking points ### New members / teams ~~* [name=Jan-Erik] Reach out to RustBeltRust - still relevant?~~ * Add yourselves to the [contact info sheet](https://docs.google.com/spreadsheets/d/1fDYHtAhRUY6I3QcZ3kSwMf0gREN5_9aap1X0d0W3YQA/edit#gid=0) once you have access to G.Drive :) * Does everybody have access to Google Drive, Zulip, GitHub etc.? * If not, please let us know * [Link to Google Drive](https://drive.google.com/drive/u/1/folders/10kj1K_BM2uCjOgb5NZ4mK46EIQ_4hDjW) * Weekly meeting time * For now: Tuesdays, switching on a weekly basis * Japan-friendly: 12pm CEST / 7pm JST / 7am ART * LATAM-friendly: 6pm CEST / 1am JST (Wed)/ 1pm ART * Also have a time that is not necessarily convenient for EU-based team members * Are those times convenient for the LATAM team? * 8am works better for Martina * Iñaki is available, Santiago not * Jan-Erik will send out calendar invites in future so people can prepare and set time aside * We're trying something new: recording the weekly meetings * Having the HackMD agendas in advance ### Sponsorship tiers * [Budget outline](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) * [Template e-mail to contact sponsors](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit) - everybody's welcome to reach out * Don't forget to put sponsors@rustfest.eu in CC: * Add the date when you contacted them to our [sponsorship sheet](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit#gid=0) * If a company wants to sponsor, please make sure to get the following details: * company name and address * VAT number * We want new additions to our [possible sponsor list!](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375) - please feel free to add companies that might want to sponsor * There is currently a lot of companies added, but no contact person / e-mail address * Please fill in if you have more details :) * Interested companies: Nervos, Mullvad, openSUSE, Centricular, ÖBB, ... ### CfP * [CfP](http://cfp.rustfest.eu/events/2020) * 16 proposals * Work on translations to reach more people * Tokyo team has twittered in Japanese, Korean, Chinese and Taiwanese translations * LATAM team, and Pilar, will be discussing Spanish translation and other local languages * [name=Wouter] Reach out to potential CfP-committee members. * [Shortlist](https://docs.google.com/spreadsheets/d/1I1bE0GZaQA82u9jP7rBp4ABh6cH83WdHt_M1mqVGrCo/edit?usp=sharing) * Updates? * currently 3 members * aiming for ~10 members * 7 invitations out, 0 nacks * Offer perks for CfP committee members * Pilar: having a moderator (that is not involved in the voting) for the CfP discussion to prevent exhausting discussion times * Tokyo + Latam team * Please reach out to people from your country / continent to submit to the CfP :) * Pro-actively mention the mentoring program * Only do this if you're not on the CfP committee * Also don't mention in weekly meetings for bias reasons * Latam: already reached out to speakers with previously accepted talks? * Aki has updates * Asking those talks accepted (yes/maybe) to re-submit to our CfP * Send e-mail: "Would you consider re-submitting your talk to RustFest Global?" and put speakers@rustfest.eu in CC: * Create separate thread for previous Latam submissions on Zulip * Ongoing task: Diversify CfP submissions by reaching out to underrepresented people - LGBTQIA+ (LesbianGayBisexualTransQueerInterAsexual+), BIPoC (Black Indigenous People of Color), women, disabled people etc. * Sheet to [document diversity outreach](https://docs.google.com/spreadsheets/d/1-YLca0-0hrSDjYCkxiqpLWrjDDNpJ2lFaNxyRMlZcCs/edit#gid=0) * Who else could we reach out to? Ideas for people (that might know people / have a lot of contacts), organizations etc. that can help spread the word? * [Open Up Summit, Taipei](https://www.openup.global/) * [List of Japanese women speakers](https://speakher.jp/) * Can the Tokyo team check and potentially reach out? * Who? * Diversify Tech Newsletter: https://twitter.com/venikunche/status/1303037804641951744 * Check if they tweeted about us * Reach mutual deal: twittering about each other * Martina has contacts in the Argentinian community * Inaki will check with Santiago about progress * Jan-Erik will contact Brazilian colleague * Pilar knows someone from Brazil that is based in Sweden and used to organize Women Techmakers * Inaki offered to help Pilar in CFP translation * There's a Zulip thread: https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/CFP.20l10n.20for.20LATAM.20region ### Social Media * [RustFest Twitter account](https://twitter.com/RustFest) * Currently only mentions: " joint effort with @rustlang_tokyo" * Add Rust Latam account as well? * Jan-Erik will add it * Feel free to RT anything from `@rustfest`! * Send Twitter accounts to flaki to get access to TweetDeck ### Website * New web architecture * Architecture details coming soon (static-generator + CMS) * [Work-in-progress design spec](https://hackmd.io/kvAAqL3XTB-LzKeJ2nP8MA) * To be published on our Branding page issues: https://github.com/RustFestEU/brand/issues/ * Comments are welcome both in Hackmd and on GitHub after publication * We are planning to reach out to URA design for implementing a new design based on the spec * https://ura.design/ * They made the RustFest Rome design as well as Rust LATAM's design * Expectation: 2,5k * Have it as soon as possible * Kan-Ru/Chiko: Are we planning to localize the website? * Flaki: short, we haven't planned for now (in a time crunch) * Flaki will post a Zulip thread so we can talk about localization challenges and requirements * We'll see if we can implement some of these in the current edition * But aim for "getting this right" for future events * Integration of streaming platform (https://waasabi.baytech.community/about-this-prototype.html) * We will integrate the streaming service into the RustFest homepage * Customizing the user experience * Flaki designed a prototype for that - *Wasaabi* (open source software) * Matrix-based chat platform * Jan-Erik will talk to Alexander about simplification of homepage * Updates on this? * Logo and Colors * Stefan is working on a draft, help and input is apreaciated * Should we share the logo? * Or use the same base? * If anyone wants to contribute to the website content / design, please let us know!