---
# System prepended metadata

title: RustFest 2020 - meeting 32
tags: [rustfest]

---

# RustFest 2020 - meeting 32

###### tags: `rustfest`

2020-08-03, 20:30 CEST


[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees

* Alexander
* Martijn
* Wouter
* Flaki
* Jan-Erik
* Rafaela
* Stefan

## Talking points

### Call for Proposals

* [Draft](https://hackmd.io/tPjq5mOyTIu2Qskxmo1WBw)
* Let's start inviting CfP commitee members after this meeting
* Let people submit in their own language
    * But: for Oxidize no one made use of that, how could we do more reach-out?
    * Pre-recorded talk needed for that option
    * Idea: Better chances of being accepted if you submit in your native languagae

### Format

* Find ways to make it more interactive
* Have themed rooms
    * Beginner-friendly
    * Off-topic
    * ...
* Have virtual communication preference badges

### Sponsorship tiers

* Budget: https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing
* Proposal:
    * https://hackmd.io/lzW6SSVIRzudIDLwRWvhTg?view
    * Feedback welcome
        * Flaki
            * Too early because we don't have a clear idea of the whole format 
            * Focus on a single tier for something like about 1.000 EUR that includes some perks we are reasonably easily able to provide 
            * If they want extra perks such as perma-logo on stream or stream page and similar "high-visibility" perks they should let us know. 
            * Extra sponsorship amount that directly goes into diversity pool 
    * Have a baseline tier, and customize them for sponsors according to their preferences
        * Allows us to start reaching out already
        * Ask "What do you want out of an conference?""
        * Could also give us new ideas
        * Alows companies to "not think about it" and still place their logo
        * Individual Matrix chat for specific sponsor
* Rules all sponsors must follow
    * We don't:
        * sell email addresses
        * sell physical addresses for shipping stuff
    * Do:
        * Place logos
        * Setup matrix chat rooms
        * Announcements during the event
    * Wouter and Rafaela will start a draft for an e-mail to sponsors

### Ideas

* Flaki:
    * 24h conference collaboration in 3 different timezones (6 talks + 4h each block - Rust Tokyo, Latam, Europe) to make it more global and to reach other communities via other teams 
    * ++ Diversity
    * Reduce individual workload
    * Have actual breaks and no programme instead of artists 
    * Allow people to host workshops, give infrastructure
    * Don't push workshop explicitly as part of conf
        * Are sponsors asking for that?
    * **Ask Tokyo and Latam people if they are interested ASAP!**
    * Flaki will post write-up of the idea

* Stefan:
    * Play mini games on the info beamer