---
# System prepended metadata

title: RustFest 2020 - meeting 36
tags: [rustfest]

---

# RustFest 2020 - meeting 36

###### tags: `rustfest`

2020-09-01, 18:00 CEST 

[Updated timeline](https://docs.google.com/spreadsheets/d/1JpeBViX8C5lKCRl-BMWLiPxsffh1DViiPB2hZc6ShP4/)
[Past meetings](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)
[Zoom](https://zoom.us/j/259035034)

## Attendees

* Rafaela
* Wouter
* Inaki
* Martina
* Daan
* Chiko
* Alexander
* Misaki
* Pilar
* Tomohide
* Jan-Erik
* Yuki
* Yuliana
* Stefan
* Flaki

## Talking points

### New members

* Teams
    * LATAM: Santiago, Yuli, Iñaki, Martina, PotHix, Federico, Pilar
    * Australia: PK Rasam
    * [name=Jan-Erik] Reach out to RustBeltRust - still relevant?
    * Please add your e-mail addresses / GitHub names here so we can add you to our shared Google Drive 
        * Martina: martina.cantaro@lambdaclas.com && github: martinacantaro
        * Pilar: huidobropilar@gmail.com, GH: tamacodechi
        * Yuliana: yulireyji@gmail.com, Github: yulireyji
    * Add yourselves to the [contact info sheet](https://docs.google.com/spreadsheets/d/1fDYHtAhRUY6I3QcZ3kSwMf0gREN5_9aap1X0d0W3YQA/edit#gid=0) once you have access to G.Drive :)
    * Add remaining people to Google Drive, Zulip, GitHub, ...
 
* Weekly meeting time
    * Tuesdays 
        * 12pm CEST / 7pm JST / 7am ART 
        * 6pm CEST / 1am JST (Wed)/ 1pm ART 
    * Which times work for the LATAM team?

### Conference format

* Adjust ticket pricing to regional income
    * Suggestion: 35€ / 4430JPY / 89ARS
        * Flaki: I'd :DDprobably go with 30€.
            * Note: we will also offer a sponsor/corporate ticket for ~100€.
            * Note2: we will probably not have the infrastructure to offer tickets in separate *currencies*, so the JPY/ARS numbers are mostly informational
        * Martina: 30€ might be too much for people based in Argentina / Latin America, as a lot of people only do Rust as a hobby
            * But: there will be a low-resolution stream available on the website
            * By buying a ticket there will be best quality and re-plays, participation in chat etc. 
            * Also: diversity fund for people who cannot afford
        * Which means would be best to support people from Tokyo & LATAM regions? 
            * Martina: How would we generate enough money so we could give free tickets to everyone?
            * Division by having low-quality stream vs. paid high-quality stream 
            * Flaki: Have a fund for free tickets instead, and upgrade the amount of tickets regularly according to ticket sales, sponsorships etc.
            * We need to know how many people will be attending
            * Or: "Pay your own ticket" / "Name your own price"
    * Reasonable?
        * Any discounts that we might want to have? (Student discount? No questions asked "community" ticket (cheap). No questions asked "pay what you want"? Other ideas?)
    * Open source streaming software *Wasaabi* 
        * Estonian non-profit is managing this 
        * If anyone wants to contribute to its development, please reach out!
* For more information on setup of talks view the [CfP instructions](http://cfp.rustfest.eu/events/2020).

### Pre-conference meet-ups

* Stefan will organize Zürich meet up
    * We will test Wasaabi there as a dry run

### Sponsorship tiers

* [Budget outline](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing)
* [GitHub Pull request: Sponsorship package overview for homapage](https://github.com/RustFestEU/2020.rustfest.eu/pull/1/files?short_path=e6ad4a6#diff-e6ad4a6ff10dc838b30c25ca6277bba7)
    * Please add your feedback until tomorrow 12pm CEST (2nd September)
    * Publish + link page to sponsor mail
    * Create pdf
* [Template e-mail to contact sponsors](https://docs.google.com/document/d/1Jf6EdOBsYzRjUbHdTj4Vm1xpc-V7Et0uqEuco6hDDWA/edit)
* We want new additions to our [possible sponsor list!](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit?usp=drive_web&ouid=116192070466845230375) - can you think of companies that might want to sponsor?
    * [name=Jeske] will add contacts
    * Tokyo + Latam team: add your ideas for companies to the above linked doc :) 
* Sponsorship outreach team:
    * Rafaela, Wouter, Jeske
    * Ideally we would like to have +1 person join the sponsor team from Tokyo and Latam each :)
    * Everybody is welcome to reach and help out though!
* Current sponsors: (out of 13000 EUR)
    * prospective: 2x to total of 3500 EUR
    * received: 1x to total of 1000 EUR.

### CfP

* Tasks
    * CfP is online! https://cfp.rustfest.eu//events/2020
        * 9 talks
    * [name=Wouter] Reach out to potential CfP-committee members.
        * Updates?
            * Commitment from 1 member, reaching out to more.
    * Tokyo + Latam team: Please reach out to people from your country / continent to submit to the CfP
    * Latam: What to do with their accepted talks?
        * Invited speakers are _ok_, but we should discuss an exact policy
        * 1 Highlighted / invited talk per block
    * Diversify CfP submissions: please reach out to underrepresented people - LGBTQIA+ (LesbianGayBisexualTransQueerInterAsexual+), BIPoC (Black Indigenous People of Color), women, disabled people etc.
        * Sheet to [document diversity outreach](https://docs.google.com/spreadsheets/d/1-YLca0-0hrSDjYCkxiqpLWrjDDNpJ2lFaNxyRMlZcCs/edit#gid=0)
        * Who else could we reach out to? Ideas for people (that might know people / have a lot of contacts), organizations etc. that can help spread the word?
            * ...
        * Have +1 person each from Rust Tokyo and Latam that can dedicate some more effort on this
            * Who?
        * Everybody is more than welcome to reach and help out - let's make this event as colorful and diverse as possible 🌈
        
### New design for homepage

* Integration of streaming platform (https://waasabi.baytech.community/about-this-prototype.html)
    * We will integrate the streaming service into the RustFest homepage
        * Customizing the user experience
    * Flaki designed a prototype for that - *Wasaabi* (open source software)
    * Matrix-based chat platform
* Jan-Erik will talk to Alexander about simplification of homepage
* Logo and Colors
    * Stefan is working on a draft, help and input is apreachiated
    * Should we share the logo?
        * Or use the same base?
    * If anyone wants to contribute to the website content / design, please let us know!