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title: spaceOS Terms of Use v1.1

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# spaceOS Terms of Use v1.1

spaceOS TERMS OF USE

This page (together with the documents referred to on it) tells you the terms of use on which may make use of the SpaceOS Mobile and Web App which is operated by SpaceOS LTD (the “Application”). Please read these terms of use carefully before you start to use the Application. By using our Application, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our Application.

1. General
1.1 The terms "we", "us", or "our", refer to SpaceOS LTD.
1.2 Space OS LTD is registered in Ireland, in the corporate register under number 608149. Our head office is located at 21, Eyre Square, Galway // 18-19, College Green, Dublin.

2.  Accessing our Application
2.1 Access to our Application is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice (see below). We will not be liable if for any reason our Application is unavailable at any time or for any period.
2.2 From time to time, we may restrict access to some parts of our Application, or our entire Application, to users who have registered with us.
2.3 If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.
2.4 When using our Application, you must comply with the provisions of our acceptable use policy.
2.5 You are responsible for making all arrangements necessary for you to have access to our Application. You are also responsible for ensuring that all persons who access our Application through your internet connection are aware of these terms, and that they comply with them.
2.6 We process information about you in accordance with our privacy policy. By using our Application, you consent to such processing and you warrant that all data provided by you is accurate.
2.7 We aim to update our Application regularly, and may change the content at any time. If the need arises, we may suspend access to our Application, or close it indefinitely. Any of the material in our Application may be out of date at any given time, and we are under no obligation to update such material.
2.8 We try to meet highest standards of accessibility, but cannot guarantee that the Application will be compatible with all hardware and software that may be used by Application users.


3. Transactions concluded through our Application
3.1 We are not a party nor an intermediary to the transactions concluded through our Application and as such we are not responsible for them.


4. Materials in Application and software rights
4.1 All copyrights, trademarks, patents, design rights, and other intellectual property rights relating to our Application and the materials published in it (including, but not limited to, the underlying software, the design, graphics, layout, feel, and structure of our Application) will be and remain the sole property of us or our licensees. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
4.2 You may view, use, download, print off one copy and store the material in the Application for personal use only. Commercial use is not permitted unless you have obtained a license to use materials on our site for commercial purposes. Redistributing, republishing, copying, adapting the paper or digital copies of any materials you have printed off or downloaded in any way or otherwise making material in the Application available to third parties is prohibited. You must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
4.3 Our status (and that of any identified contributors) as the authors of material in the Application must always be acknowledged.
4.4 If you print off, copy or download any part of our Application in breach of these terms of use, your right to use our Application will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
4.5 The information in our Application is given in good faith. It is subject to change without notice. We make every effort to ensure that the information in our Application is correct but we cannot guarantee that it is 100% free of inaccuracies, errors and omissions.


5. Our liability
5.1 Users of our Application are responsible for any decisions they take based on information, commentary and others materials provided in our Application. We disclaim all responsibility and liability (as far as permitted) for any loss arising from using or relying on information or links included in our Application.
5.2 The material displayed in our Application is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, other members of our group of companies and third parties connected to us hereby expressly exclude:


5.2.1 all conditions, warranties and other terms which might otherwise be implied by statute or common law.


5.2.2 any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our Application or in connection with the use, inability to use, or results of the use of our Application, any websites linked to it and any materials posted on it, including:


a) loss of income or revenue;
b) loss of business or other economic loss;
c) loss of profits or contracts;
d) loss of anticipated savings;
e) loss or corruption of data;
f) loss of goodwill;
g) wasted management or office time; and
h) whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.


5.3 These terms and conditions do not exclude our liability (if any) to you for personal injury or death resulting from our negligence, or our liability for fraud or fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law and do not affect your statutory rights.
5.4 Arrangements made between you and any third party named or referred to in the Application are entirely at your sole risk and responsibility.
5.5 Our Application may contain links to other sites or applications, which are provided for your information only. The contents of those sites or resources are outside our control and are not covered by these terms and conditions. If you access other sites or applications using the links provided, we accept no responsibility for the content of those sites or applications, for the way in which they deal with your software or use any information they may acquire about you or for any loss or damage that may arise from your use of them.
5.6 You agree to indemnify and hold us harmless from any liability, loss, claim, and expense (including reasonable legal fees) related to any breach by you of these terms and conditions or arising from your use of our Application.


6. Your liability
6.1 You shall compensate us in full if we incur any losses or if any claims or legal proceedings are brought or threatened against us by any other person arising from your use of our Application.
7. Uploading material to our Application
7.1 Whenever you make use of a feature that allows you to upload material to our Application, or to make contact with other users of our Application, you must comply with the content standards set out in our acceptable use policy. You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty.
7.2 Any material you upload to our Application will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our Application constitutes a violation of their intellectual property rights, or of their right to privacy.
7.3 We will not be responsible, or liable to any third party, for the content or accuracy of any materials posted by you or any other user of our Application.
7.4 We have the right to remove any material or posting you make in our Application if, in our opinion, such material does not comply with the content standards set out in our acceptable use policy


8. Viruses, hacking and other offences
8.1 You must not misuse our Application by knowingly introducing viruses, Trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Application, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.
8.2 By breaching this provision, you would commit a criminal offence under the Data Protection Act 1988. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Application will cease immediately.
8.3 We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Application or to your downloading of any material posted in it, or on any website linked to it.


9. Linking to our Application
9.1 You may link to our Application, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.  You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
9.2 You must not establish a link from any website that is not owned by you.
9.3 We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with the content standards set out in our acceptable use policy.
9.4 If you wish to make any use of material on our site other than that set out above, please address your request to [∙].


10. Jurisdiction and applicable law
10.1 The Irish courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to our site.
10.2 These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of Ireland.


11. Variations
We reserve the right to change these terms and conditions from time to time, and the amended terms will be posted in the Application. You are expected to check this page from time to time to take notice of any changes we make, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.


ACCEPTABLE USE POLICY


This acceptable use policy sets out the terms between you and us under which you may access our Application. These rules apply to all users of our Application.


Prohibited uses
You may use our Application only for lawful purposes. You may not use our Application:


1. in any way that breaches any applicable local, national or international law or regulation;
2. in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
1. for the purpose of harming or attempting to harm minors in any way;
1. to send, knowingly receive, upload, download, use or re-use any material which does not comply with the Content Standards set out below;
2. to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);
3. to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
You also agree:
1. not to reproduce, duplicate, copy or re-sell any part of our Application in contravention of the provisions of our Terms of Use;
2. not to access without authority, interfere with, damage or disrupt:
   1. any part of our Application;
   2. any equipment or network on which our Application is stored;
   3. 2any software used in the provision of our Application; or
   4. any equipment or network or software owned or used by any third party.


Content standards
These Content Standards apply to any and all material which you contribute to our Application.
You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole


Contributions must:
1. be accurate (where they state facts);
2. be genuinely held (where they state opinions);
3. comply with applicable law in Poland and in any country from which they are posted.
Contributions must not:
1. contain any material which is defamatory of any person;
2. contain any material which is obscene, offensive, hateful or inflammatory;
3. promote sexually explicit material;
4. promote violence;
5. promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;
6. infringe any copyright, database right or trade mark of any other person;
7. be likely to deceive any person;
8. be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence;
9. promote any illegal activity;
10. be threatening, abuse or invade another's privacy, or cause annoyance, inconvenience or needless anxiety;
11. be likely to harass, upset, embarrass, alarm or annoy any other person;
12. be used to impersonate any person, or to misrepresent your identity or affiliation with any person;
13. give the impression that they emanate from us, if this is not the case;
14. advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.


Suspension and termination
We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of our Application. When a breach of this policy has occurred, we may take such action as we deem appropriate.


Failure to comply with this acceptable use policy constitutes a material breach of the Terms of Use upon which you are permitted to use our Application and may result in our taking all or any of the following actions:


1. immediate, temporary or permanent withdrawal of your right to use our Application;
2. immediate, temporary or permanent removal of any posting or material uploaded by you to our Application;
3. issue of a warning to you;
4. legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;
5. further legal action against you;
6. disclosure of such information to law enforcement authorities as we reasonably feel is necessary.
We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited and we may take any other action we reasonably deem appropriate.


Changes to the acceptable use policy
We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changed we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices in print elsewhere on our site.


PRIVACY POLICY
We at SpaceOS LTD are committed to keeping your information private. This document sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of the Data Protection Act 1988 (the "Act"), the data controller is SpaceOS LTD, 21, Eyre Square, Galway


1. What information do we collect about you?
In order to provide you with services we need to collect, use, share and store personal and financial information about you. We collect this information when:
   1. when you register with the Application;
   2. when you request a service; or
   3. when you indicate that you would like us to keep you up to date about our products and services


2. How do we use your information? 
2.1. provide our services to you
2.2. prevent and detect fraud, money laundering and other crime; 
2.3. meet our obligations to any relevant regulatory authority;
2.4. develop and improve our services to you and other customers and protect our interests;
2.5. make sure that our records about you are comprehensive, accurate and up to date; and
2.6. transfer it to the administrators of our Application, who provide you with services.


We will retain information about you after the provision of services for as long as permitted for legal, regulatory, fraud and other financial crime prevention and legitimate business purposes.


We may use your personal information for market research and other marketing purposes, we shall obtain your consent for such purposes at the relevant time.


3. Safeguard of information
We comply with the Data Protection Act 1997 to ensure adequate protection of your personal data. In addition we regularly review our security standards and procedures to help prevent unauthorised access to personal information, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.
With the information that we obtain we will:
* verify your identity; and/or
* undertake checks for the prevention and detection of crime, fraud and/or money laundering; and/or manage your account with us; and/or undertake periodic statistical analysis or testing to ensure the accuracy of existing and future products and services.
Please be aware that any or all of these processes may be automated.


4. Access to your personal information
You have the right to request a copy or of the personal information we hold about you and to have any inaccuracies corrected. You have the right to erase your personal information we hold about you. Please address requests to: The Data Protection Officer | Eyre House, 21 Eyre Square, H91 X2NW  Galway, Ireland.


We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.


5. Other websites
Our Application may contain links to other websites or applications. This privacy policy only applies to our Application so when you link to other websites or applications, you should read their own privacy policies.


6. Changes
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.


7. Contact
Questions, comments, complaints or requests regarding this privacy policy are welcomed and should be addressed to:


The Data Protection Officer,
SpaceOS LTD, Eyre House, 21 Eyre Square, H91 X2NW  Galway, Ireland


You also have the right to contact or complain to the Office of General Inspector for Personal Data Protection regarding this privacy policy.


8. Processing information coming from Google Services.

If you grant spaceOS an access to your Google account, we may:

* process information on events from your Google Calendars in order to display them to you on "Today" dashboard;
* add events to your Google Calendars in order to: a) help you remember about meetings that users invited you to, or that created yourself by booking a conference room and inviting guests to the meeting;
* process information on your Google Contacts in order to help you invite people you know when you book a conference rooms for a certain time;

If you are a spaceOS admin user, we may also: 
* assign, with your specific permission, Google Calendars to which your account has access to conference rooms;
* remove events from these calendars to display occupancy of conference rooms these calendars are assigned to;