---
# System prepended metadata

title: Open WIN Ambassadors - 13th February 2023

---

# Open WIN Ambassadors - 13th February 2023

## Agenda and collaborative notes

-----

**Important information**

- Date/time: Monday 6th February 2023, 10:00-11:30 (GMT/UTC)
- Join the call: MS Teams
- These notes: [https://hackmd.io/@FE_yEojCQPW4PD8RcTWR0A/BJa7OtwTs/edit](https://hackmd.io/@FE_yEojCQPW4PD8RcTWR0A/BJa7OtwTs/edit)
- Call recording: [Shared with Ambassadors only, requires SSO]([[x]](https://unioxfordnexus-my.sharepoint.com/:v:/g/personal/psyc1182_ox_ac_uk/EURkMhhVuYRIj-zOlnho8H8B24ZiSr-Z-lBITwLfiJVj8w?e=7ahMjA))



<mark>Yellow = action</mark>


-----

## Agenda
0. Participation guidelines and check-in
1. Open WIN to the World
2. GitLab training
3. Community Pages GitLab issues
4. Feedback

## Participants
(name / Pronouns / Department / git handles (GitLab;GitHub) / ORCID)
1. Cassandra Gould van Praag / she/her / Psychiatry / @cassag;@cassgvp / 0000-0002-8584-4637
2. Miguel Farinha / @bpz864 ; @mlfarinha / 0000-0002-1729-723X
3. Juju Fars / they/them / NDCN / @pfr545 ; @julienfars / 0000-0001-7771-5029
4. Mohamed Tachrount/ he/him / NDCN / @mtach / 0000-0003-1147-3412


## Participation guidelines
- We value the participation of every member of our community and want to ensure that each of us has an enjoyable and fulfilling experience. Please show respect and courtesy to other community members at all times.
- We are dedicated to a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, race, age, religion, politics or technology choices. We do not tolerate harassment by and/or of members of our community in any form.
- We welcome, support and respect each other as whole people.
- We fall under the formal policy and reporting guidelines of the University of Oxford Bullying and Harassment Policy and we expect everyone to be a responsible bystander.


-----

## 1. Open WIN to the World

- Meeeting with PE and Comms Monday 13th March 12:30 <mark>Cass to see if they can make it to our normal meeting time</mark>
- **Think about what we can do between now and meeting**
    - <mark>Cass to ask what we can do between now and the meeting, e.g. gather examples of materials?</mark>
    - <mark>Create an issue on the ambassadors repository to work on this comms project (e.g. list tasks) - Peter?</mark>
- **What do we want to get from that meeting**
    - Invitation: "conversation about what we’re planning, or perhaps a short “101” on comms/PE? We’re also keen to work with the PE Ambassadors"
    - Strategy?


<mark>Cass follow up with IT about the open@win email address. - in progress. Checking settings so it is automatially added to your outlook rather than having to map it explicitly</mark>

<mark>Mohamed: 
    - Have a look at the issues and select some of them. 
    - Add a protocol to the MR protocols' database and get the DOI for a paper submission</mark>


## 2. Gitlab Training



- "April" training session as part of grad course.
    - Set the scope of what we want to deliver - just git?
    - How long session
- Preference to deliver hybrid [Carpentries-style](https://carpentries.org).
    - See what we already have covered in grad course
- Think about ongoing support
    - Open WIN Slack? 
    - new mailing list?

Continued discussion on [padlet] next week (https://padlet.com/WINPublicEngagement/open-win-git-training-sao9d8r0617estdn)


## 3. Community page GitLab issues

- Juju tried to review issues but had a pipeline error message
    - Need to update the just-the-docs theme, but not sure of the process. Mohammed suggested Will Clarke might be able to help. - Theme now updated by Cass! This was helpful: https://gist.github.com/msrose/2feacb303035d11d2d05 



<mark>Homework: Please all look at the [issues tagged "Ambassadors"](https://git.fmrib.ox.ac.uk/open-science/community/Open-WIN-Community/-/issues)</mark>
    - <mark>Please put your name against one of these issues, and start working if you have capacity. Feel free to comment on the issue if things need clarifying.</mark>

##  More project ideas
### Success stories seminar

### Mouse data? + Digital Brain Bank

### Analysis tools




## 4. Feedback on this session
<mark>Please add a few words to each of the sections below so we can improve the expereince of others.</mark>
### What worked well?

### What surprised you?
- 
### What would you change?
- 
### What would you like to know more about?
- 




